Everybody loves Office 365 – but there’s something you should know.
When it comes to Microsoft 365, there’s something Microsoft doesn’t shout about enough…
Yes, you gain access to a wide range of powerful tools (hooray!), but while Microsoft hosts your infrastructure, it remains YOUR responsibility to protect and back up your business-critical Office 365 data.
Introducing Synapse Office Protect – a solution that not only protects all your data, but also gives you full access and control over it.
This means you can easily backup and recover data including Exchange Online, SharePoint Online, OneDrive for
Business and Microsoft Teams.
But why do you need a third-party backup solution? Well, here are 5 things you need to know about Microsoft 365 backup:
1. Microsoft follow a Shared Responsibility Model
It’s your responsibility to protect your data from human error, misconfigured workflows, hackers, and viruses.
Backing up your users and data is truly your responsibility and if you are not proactive about that, any help you get from Microsoft in times of crisis is minimal at best.
2. Daily backups are not enough
Sure, a daily backup is better than no backup. But it’s still not ideal.
If you suffered a ransomware attack at 8pm today and could only restore to the backup performed at 8:01pm yesterday, you’ve just lost a day’s work.
How much would it cost and how long would it take for your team to recreate everything from the entire day?
Instead, make sure your Microsoft 365 data is backed up multiple times per day. This way, in the worst case, only a couple of hours’ worth of work will need to be recreated in case of an attack.
3. Don’t trust Restore features within Office 365
Relying on the data restore features will overwrite existing files as they’ll be hosted at the same URL.
4. Inactive users cost you a fortune
You need an active license to access data within Microsoft 365.
This is great when an employee leaves and you can simply deactivate their account and limit access to company data.
However, it’s not so great when you lose access to any valuable data the said employee has left behind.
Paying for the license of a terminated employee is a costly solution.
With Synapse Office Protect, you can archive the data from inactive user accounts before you delete them so that you maintain ownership and control.
5. Microsoft 365 only stores deleted files for 93 days
Without a backup solution such as Synapse Office Protect in place, whenever someone deletes something, the data will be placed in the Recycle Bin where it is kept for 93 days. After this time has passed, the data will be permanently deleted.
With Synapse Office Protect, you can store files in the Cloud or a data centre of your choice without costly additional storage fees.
Ultimately, with Synapse Office Protect, you can:
Protect your Microsoft 365 data from accidental deletion, security threats, and retention policy gaps.
Quickly restore individual items and files with industry-leading recovery flexibility.
Meet legal and compliance requirements with efficient eDiscovery of Office 365 backup items.
Want to learn more?
Explore how Synapse Office Protect can protect your business data.
Call 0330 660 0001 or email hello@synapse360.com today.
